Coordinated Access System Committee Governance
The Coordinated Access System (CAS) committee is a committee of the Continuum of Care (CoC). The Coordinated Access System Committee monitors compliance of the CoC in accordance with the reporting requirements, funding requirements, and governing documents mandated by the Department of Housing and Urban Development (HUD).
The Coordinated Access System committee provides macro-level oversight of the Coordinated Access System. The committee troubleshoots issues and makes recommendations to the CoC Governing Board and the full CoC membership on any macro-level changes for system improvement, such as significant changes to policy and prioritization of people experiencing homelessness. This committee must include representation from the CoC Collaborative Applicant to provide administrative support and expert knowledge.
Coordinated Access System Committee Roles & Responsibilities
CAS ensures that the Wake County CoC maintains a transparent process when evaluating and monitoring the homelessness crisis response system. The CAS committee’s responsibilities shall include but not limited to:
- Ensuring fair and equitable distribution of services and resources.
- Regularly reviewing and overseeing the prioritization process.
- Ensuring consumers, providers, and key stakeholders are involved with the prioritization process.
- Ensuring homelessness service providers receive ongoing training and learning opportunities.
- Recommend changes/modifications to the CAS Written Standards and the policies and procedures.
- Ensuring feedback loops are created for consumers and homeless system providers. Feedback should be presented to the CoC Governance Board.
- Provide oversight of the CoC’s CAS Lead to ensure compliance with HUD reporting, standards, and expectations.
Coordinated Access System Committee Composition
The CAS committee will consist of no more than 7 members, and no fewer than 5, all of whom will have one vote. CAS slate of seats is recommended by the Nomination Committee and elected by the CoC Governance Board annually. Elected positions include population-specific, homeless service areas and other entities. It is possible for one CAS member to cover multiple sections as well as different roles/areas. All members should have general knowledge of Wake’s Coordinated Access System.
- Minimum of 1 CoC Board member
- Minimum of 1 person with lived experience
- Up to 5 other members within the CoC
- The membership should be demographically diverse.
The CAS is committed to a diverse and inclusive oversight committee composition in terms of race, gender, sexual orientation, immigration status, and other factors.
The Nominations Committee of the CoC will be charged with monitoring the CAS and undertaking efforts to recruit a diverse membership.
Coordinated Access System Committee Elected Roles
To ensure that the CoC membership, Governing Board, and Committees are diverse and inclusive, multiple populations must be represented on the committee. The CAS should make every effort to have Service Provider representation from each area outlined below by at least (1) one CAS member. It is possible that one committee member may represent more than one area.
Expectations of CAS Members & CAS Meetings
It is expected that CAS members participate fully in all aspects of the CAS, attend at least 75% of the CAS meetings. Members must fully participate and engage in all aspects of the committee; and complete external committee work as required, such as review of updated policies and procedures and data performance reports. The meeting schedule will be determined by the CAS Chair, in consultation with CAS members. All meetings are open to the public. Approved copies of committee meeting minutes will be posted on the CoC website.
Elected Roles Term Length & Limits
Terms will be staggered, creating 1-year limits for each member of the CAS, with the ability to renew for two additional 1-year extensions (maximum of 3 years, unless there are extenuating circumstances for a member who is filling an unexpired term). Terms will run January 01- December 31. The first Coordinated Access System Committee will have an extended term to begin in 2021 through-December 31, 2022. Term extensions must be requested by the individual elected member and approved by the Committee. If a CAS member leaves before the end of the term, the replacement will be nominated by the Nominations Committee and elected by the CoC Governance Board. The replacement will serve to the end of that term, and then must be reappointed or reelected.
Process for CAS Member Selection
Nominations Committee recruits and nominates committee members for the CoC Governance Board to elect. The CAS will vote for the Chair of the CAS. The Chair will coordinate with the Nominations Committee to solicit nominations for open seats from the community via website posting, agency distribution and CoC email list. The open seats will specify which roles/areas need to be covered, using the CAS Application Form.